Privacy Policy

 

1. Introduction

a peaceful space inc. (“we,” “our,” or “us”) is committed to protecting your privacy and respecting your trust. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, engage with our services, participate in our programs, or otherwise interact with us.

We value transparency, environmental justice, and human-centered practices—and we apply those same principles to how we handle data.

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2. Information We Collect

We may collect the following categories of information:

a. Personal Information You Provide

• Name

• Email address

• Phone number

• Organization or affiliation

• Mailing address (if applicable)

• Information submitted through contact forms, surveys, applications, or emails

b. Program, Survey, or Engagement Data

When participating in workshops, community engagement processes, surveys, or research activities, we may collect:

• Demographic or community-level information (when voluntarily provided)

• Responses to surveys or interviews

• Feedback, stories, or qualitative insights

When collecting community or engagement data, we prioritize consent, anonymization, and ethical use.

c. Automatically Collected Information

When you visit our website, we may collect limited technical information such as:

• IP address

• Browser type

• Device type

• Pages visited and time spent on the site

This information is used only to improve site functionality and user experience.

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3. How We Use Information

We use collected information to:

• Provide and improve our consulting, education, and program services

• Communicate with clients, partners, and participants

• Respond to inquiries or requests

• Deliver workshops, reports, dashboards, or engagement outcomes

• Evaluate program effectiveness and community impact

• Meet legal, contractual, or grant-related requirements

We do not sell or share personal information. For lived-experience narratives we only capture general demographic and location.

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4. Community Engagement and Research Ethics

A Peaceful Space Inc. often works with underserved and frontline communities. In these contexts, we are committed to:

• Collecting only information that is necessary and purposeful

• Using de-identified or aggregated data whenever possible

• Honoring informed consent

• Ensuring data is used to benefit communities—not exploit them

Any public-facing reports or materials derived from engagement data are shared in aggregate or anonymized form unless explicit permission is granted.

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5. Information Sharing

We may share information only in the following limited circumstances:

• With trusted partners or subcontractors who support our services (under confidentiality obligations)

• When required by law, regulation, or legal process

• With funders or public agencies in aggregated or anonymized formats

• With your explicit consent

We do not share personal data for advertising or third-party marketing.

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6. Data Security

We take reasonable administrative, technical, and physical measures to protect personal information from loss, misuse, unauthorized access, or disclosure. While no system is 100% secure, we strive to use best practices appropriate to our size and scope.

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7. Data Retention

We retain personal information only for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Meet contractual, legal, or reporting obligations

• Maintain project records and institutional knowledge

When data is no longer needed, it is securely deleted.

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8. Your Rights and Choices

Depending on your location, you may have the right to:

• Request access to your personal information

• Request corrections or updates

• Request deletion of your information

• Withdraw consent for future communications

Requests can be made by contacting us using the information below.

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9. External Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of those external websites.

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10. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on our website with a revised effective date.

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11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please use the contact form posted at the top of this page.